Skip to main content

Accounting Basics

Click here to Download  

Marketing/Administrative Assistant FT (30+ hours per week)

 

We are looking for an enthusiastic  assistant with an upbeat attitude to support the marketing team and owner of a startup SaaS company, Finance Lobby. Candidates must work efficiently, be eager to learn and grow with the job, meet deadlines, and have a positive view of life. This is a great opportunity for someone with administrative skills and wants to grow into a marketing role. 
 


Responsibilities:  
• Assist with e-mail communications
• Support content development
• Proofread and edit marketing materials
• Manage executive communications
• Publish minor WordPress updates
• Coordinate events
• Support development of traditional or digital campaigns
• Review SEO and report
• Social media engagement an a ++.
• Light project management.
• Administrative tasks to support the marketing team
• Liaise with outside vendors and/or agencies

Skills:
• Proven experience as a marketing assistant
• Solid project management skills (familiarity with Asana is a +)
• Demonstrable ability to multitask and adhere to deadlines
• People-centered relationships and communications
• Familiar with marketing, CRM, project management and other online applications


  • Weekly Retainer
    $0/week
  • 6+ months
    Duration
  • Intermediate
    Experience Level
  • $15.00-$25.00
    Hourly
  • Remote Job
  • Project Type:  Ongoing project

Skills and Expertise

Virtual Assistant Administrative Support Executive Virtual Communication Social Media Marketing WordPress Email Communication Social Media Marketing

Activity on this job

  • Proposals:
  • 2 hours ago
  • Interviewing: 2
  • Invites sent: 40
  • Unanswered invites: 30

About the client

Rating is 4.6979724846 out of 5.
4.70 of 8 reviews
  • United States
    Spring Valley 10:21 am
  • 31 jobs posted
    65% hire rate, 3 open jobs
  • $100k+ total spent
    20 hires, 8 active
  • 92.23 /hr avg hourly rate paid
    1,610 hours

  • Member since Jan 23, 2019

Similar Jobs on Upwork

  • Administrative Assistant for Executive We are seeking an experienced administrative assistant to work alongside a busy company Principal and who wants to become an important part of a fast growing team. This person will be expected to perform a variety of tasks, help keep long term projects on track, and handle more urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role. We are looking for virtual assistants, but applicants on O’ahu are prioritized. Individuals that are in Hawai’i, especially O’ahu, will receive a higher pay scale and will be compensated by the mile for travel. About Us: We are an international team of dozens of people, and we are looking to build a support staff for our team of executives. While qualified virtual assistants are absolutely welcome, preference will be given to individuals on O’ahu or in Hawai’i nei. Duties and Responsibilities: Administrative Assistants have more than assistant duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. An Administrative Assistant is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. **You must be vaccinated and provide proof of vaccination, if you are an intern on O’ahu or in Hawai’i. Physical interaction will be extremely limited during the pandemic, but a sincere attempt will be made to make up for it virtually.** Other Responsibilities Include: Calendar management, accounting for day-to-day meetings, calls, and movements, both business and personal Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters Communicating with teams and assisting with project management Maintaining KPI and other reports Facilitating the follow through of business development deals Managing and facilitating a large volume of email replies Reviewing or helping to create agreements and reports Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. Responsible for filing active and inactive employee documents and files About You – Required Knowledge, Skills, Abilities Include: Self-motivated, proactive, and forward-thinking Confident personality and capable of being persistent when necessary Diplomatic and tactful Excellent written and verbal communication skills Must be able to effectively communicate with all levels of internal and external contacts Time management and ability to meet deadlines Verbal and written communication skills Strong organizational skills and ability to multitask Problem-solving and decision making proactivity and self-direction Interpersonal skills Ability to drive, do occasional in-person meetings Priority Given to Those With: Advanced knowledge of Microsoft Excel Extremely detail oriented and organized Maintain a positive attitude and willingness to work with all team members. Ability to work independently and multi-task in a fast-paced team environment Discrete concerning confidential or sensitive information Enjoys doing work that requires frequent shifts in direction High stress tolerance Enjoys interacting with people and working on group projects A bachelor's degree or equivalent combination of education and/or experience preferred, but students are also welcome. Job Type: Part-time (10-15 hrs a week) Benefits: Opportunity for growth and advancement Salary: $15.00 to $25.00 /hour based on experience and skills
  • Virtual Assistant for CEO Looking for a highly organized and punctual Virtual Assistant to support me on an ongoing, longterm basis. The tasks will include: - Email Management - Calendar Management - Travel Management - Appointment Scheduling - Client Invoice Reminders - Manage Weekly Blog Publishing - Social Media Posting - PR Support (Alongside our PR team) - Talent Recruitment - Other "As Needed" Projects If this sounds like a gig for you, I'd love to talk with you!
  • Virtual Assistant/ Marketing A Bachelor's Degree qualification or equivalent. Prior experience as an administrative assistant Familiar with Google Drive and mostly used CRM, Project Management and Communication tools. Such as but not limited to: ClickUp, Monday.com, Trello, Asana, Slack, Skype and alike Excellent verbal and written communication skills. Fully computer literate with proficiency in Microsoft Office. General Marketing experience such as layout, copywriting, social media and web posting, calendar of events, basic graphic and video editing Highly organized. Attention to detail Available to work on US time Experienced in HR administrative tasks Familiar in basic bookkeeping and invoicing Contract Management assistance Well-versed in Customer Relations written and oral
  • Virtual Assistant for Dynamic, Growing Health Company Are you a heart-centered person that wants be a part of a mission-driven company that changes lives? Are you organized, a good communicator, and a self-starer (you don't need hand-holding after you've been trained and you look for ways to improve processes)? Be a part of a fast-growing health company (4 years in business) that helps people transform their relationship with food and their bodies, without crazy diets. We have a life-changing program and need your help to make a bigger impact. This position will be approximately 10-20+ hours per week with additional hours leading up to events and online launches. We want someone who desires to grow with us and is eager to take on more responsibility quickly. You will have flexible hours as long as work is getting done, meetings are attended, and deadlines are met. This position is remote, except for potentially attending any live events per year that require travel. Most work is conducted over Slack, Voxer, email, phone, Zoom and in a project management system (Asana). Infusionsoft experience a plus. JOB DESCRIPTION Heal Your Hunger seeks to hire a rock-star Virtual Executive Assistant with at least 1 year of experience working online to directly support the CEO and her team. HOURS This position will be approximately 10-20 hours per week with additional hours leading up to events and online launches. We want someone who desires to grow with us and is eager to take on more responsibility quickly. You will have flexible hours as long as work is getting done, meetings are attended, and deadlines are met. This position is remote, except for potentially attending any live events per year that require travel. Most work is conducted over Slack, Voxer, email, phone, Zoom and in a project management system (Asana). JOB RESPONSIBILITIES: ORGANIZATION Help coordinate CEO's calendar, including interviews, 1:1 sessions, etc. Organize and tracking of data via Google Sheets Help with Management Sites like Google Drive and Dropbox Take notes during team calls and organize action items to send out Help coordinate events CLIENT SERVICE Manage emails and respond accordingly Potential activities could include corresponding with current clients, potential clients, affiliate partners, guest speakers, and supporting with confirming speaking engagements Event support; virtual support during the event, personal touch invitations and follow-up after event to see who would like to enroll SOCIAL MEDIA Occasional support to encourage and manage engagement in Facebook groups Being a liaison with our social media team Miscellaneous Other activities to be determined; being open to learning new tasks arise is a must. THE RIGHT PERSON... Loves being online, organization and processes Is accountable & a quick learner Is an honest, authentic, candid, and forthcoming communicator Is excited to help grow and support a mission-driven health company. Has an interest in health and wellness. Has a good sense of humor and can own mistakes. Is teachable and coachable. Loves working independently, but also enjoys being part of a virtual team. QUALIFICATIONS Lives in a U.S. time zone College-level proficiency in written English Has proven success in providing excellent customer service Has an understanding of social media Meets deadlines/goals A “go-getter” and self-starter who does not wait for things to happen, but makes them happen Works well independently and is self-motivated with good time management skills Has experience working virtually with a team Knows how to manage and prioritize many projects at once Excellent attention to detail and follow-through skills Takes ownership of issues and resolves situations when a problem arises TECHNOLOGY SKILLS: Must have a computer and internet access. (Mac preferred.) Working knowledge of Wordpress, Infusionsoft/Keap, Canva Google Drive Suite: Docs, Sheets, Forms Zoom Video Conferencing Dropbox File Sharing Asana Project Management Facebook Groups, Events, Lives, Stories and Posts We need someone with varied skills: good writing/grammar skills, excellent customer support (by phone and by email) adept at social media such as YouTube, Facebook, LinkedIn and Instagram, someone who learns quickly and can put new technologies to use online, someone who make phone calls and follow up with emails to get CEO booked for speaking gigs, someone who can handle email correspondence on CEO's behalf and manage my schedule. Someone willing to work on weekends, when necessary (when a project needs to be completed), and who can respond quickly to last minute projects and needs. Candidate must be design-oriented, as presentation is important, so any digital design-related skills are helpful. Please tell us... 1) Why you feel called to be a part of our team and mission. 2) Why you think you'd be great for this position. 3) Any specific training or skill sets you have that you think would be extra valuable in this position
  • Virtual/Admin Assistant for Accounting Business & Personal Help I own a growing accounting, tax and coaching business -- and it leads to a ton of communication, admin tasks, project management and other work. I can get easily bogged down in this type of work, which distracts me from focusing on the growth activities, company goals, improving profitability and managing the team. So I'm looking for an administrative assistant to come onboard and help manage/handle most of my admin-related tasks. This is a new position so we will work together to establish projects and timelines. I'm expecting about 10-15 hours per week of work for this role, and after an initial test period of about 90 days, I'd like to turn this into a long-term recurring role. Therefore, candidates for this role must be looking for the potential of steady, long-term work in an online business. Alongside helping with multiple business tasks, I also need help on the personal side with general research/info compiling, calendar management, scheduling (haircuts, meal delivery, etc.), and more. You should have a wide skill set and the ability to handle all types of tasks. Here is a list of some (but not all) the types of tasks I'm looking for help with: - responding to emails on my behalf - preparing client engagement letters and other forms - setup CRM and other online software - setup landing pages - responding to Social Media - light project management - contacting people by email & phone for various requests (must have stellar phone & written skills) - setting up emails for our business in Active Campaign - managing multiple inboxes, calendar, travel, etc - Uploading & organizing documents/files across many platforms (whether blog posts, emails, content for membership portals, etc) - occasional client communication - light copywriting for email or social media purposes - getting integrated with our team & working with them on certain projects - helping manage various freelancers/ad-hoc outsourced work - email drafts/correspondence Characteristics: - A "get things done" / speed-focused attitude. Don't always wait for things to be perfect. Better to have a project 90% done in 2 weeks, than 100% done in 6 weeks - Be transparent & take responsibility - we all make mistakes. It's important to own up to it, be transparent about the issue and learn - Get better every day: our business has hundreds of little things going on and you won't know them all. Focus on incremental improvement & over time you'll be very well-versed in everything - Continuous operational improvement. Always look for ways to improve our current processes to enhance productivity, profitability, etc -- whether that means you create a SOP for a certain process, or simply offer suggestions that will improve our workflow. Not required but nice to have: - Experience creating SOPs and other operational procedures - Experience with Ontraport (or a related CRM) - Experience with Click funnels, automation, etc. - Experience with understanding legal documents or more advanced concepts (e.g. before signing a contract, you give it a once-over and point out any potential liabilities for the company) Requirements: - 1+ year of admin experience, preferably working with the company owner - Experience with an online business or virtual work - Excited about working in the e-commerce industry - Proficient in online tools like OneDrive, DropBox, Gsuite, Slack, Zoom, GSheets/Excel, Google Docs, etc. - Eager to help on both a business & personal level - Ability to multitask efficiently and keep a pulse on everything - Stellar written & phone communication skills - Fluent in English

  • 5 to 10
  • Last viewed by client:
  • Comments

    Popular posts from this blog